2. Processing personal data and purposes of processing
a) When visiting the website
When you visit our websites, the web servers of our website temporarily store every access of your end device in a log file. The following data is recorded and stored until automated deletion:
- Date and time of access
- Name and URL of the retrieved data
- Amount of data transferred
- Message as to whether the retrieval was successful
- Recognition data of the browser and operating system used
- Website from which the access was made (referrer URL)
This data is processed for the following purposes
- Enabling the use of the website (connection establishment)
- Administration of the network infrastructure
- Appropriate technical and organizational measures for IT system and information security, taking into account the state of the art
- Ensuring the user-friendliness of the use
- Optimization of the Internet offer
Legal bases for the above processing are
- for the processing for the visit of the websites according to numbers 1-2 Art. 6 para. 1 p.1 lit. b (necessity for the fulfillment of the website usage agreement),
- for the processing according to number 3 Art. 6 para. 1 p.1 lit. c DSGVO (legal obligation to implement technical-organizational measures to secure data processing according to Art. 32 DSGVO) and Art. 6 para. 1 p.1 lit. f DSGVO (legitimate interests for data processing for network and information security) as well as for
- the processing operations according to numbers 4-5 Art. 6 para. 1 S.1 lit. f DSGVO (legitimate interests). The legitimate interests of our data processing are to make our offer user-friendly and to optimize it.
The aforementioned data is automatically deleted from the web server after a defined time, which is 30 days. If data is processed for purposes according to numbers 2-5 for a longer period of time, it will be anonymized or deleted when storage is no longer necessary for the respective purpose.
In addition, we use cookies and analysis services when you visit our website. You can find more detailed explanations of this in sections 4 and 5 of this data protection information.
b) When registering for events
We regularly offer events of various kinds, for example seminars or technology congresses, for which you can register via our webshop or via a registration form on our website.
As part of the registration for an event, some mandatory information must be provided. These include:
- First and last name
- Address
- E-mail address
- Company/institution
Any other mandatory information is marked as such (e.g. by *). In addition, further information can often be provided voluntarily.
The processing of the mandatory data takes place in order to be able to identify you as a participant of the event, to reserve the place of participation as well as to establish or implement the contract of participation with you and to provide you with information about the event before, during and after the event in order to enable you to participate optimally and to enable us to plan and guarantee a smooth course of events. The provision of the voluntary data enables us, among other things, to plan and conduct the event in a manner that is tailored to your interests and target groups.
The data processing is carried out at the request of the interested participants and is necessary according to Art. 6 para. 1 p. 1 lit. b DSGVO for the stated purposes for the fulfillment of the participant contract and the pre-contractual measures.
Within the scope of event registration via our web forms, we cooperate with the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan ("Mailingwork"). The purpose of the cooperation is the professional management of online registrations. For this purpose, the data entered is stored on Mailingwork's servers in Germany.
The Fraunhofer Institute for Integrated Circuits IIS, to which the Vision business unit is assigned, has concluded an order processing agreement with Mailingwork. Through this contract, Mailingwork assures that they process the data on our behalf in accordance with the General Data Protection Regulation and ensure the protection of data subjects' rights.
The personal data collected by us for the event will be stored until the expiry of the regular limitation period of 3 years after the end of the year in which the event took place and will be deleted thereafter, unless we are obliged to store the data for a longer period pursuant to Article 6 (1) sentence 1 lit. c DSGVO due to statutory retention and documentation obligations (in particular Section 147 AO) or you have consented to storage beyond this period pursuant to Article 6 (1) sentence 1 lit. a DSGVO. In the event of longer storage, the data will only be processed to the extent that a retention obligation requires this or your consent determines this. Otherwise, the data will be blocked for further processing.
c) For orders with costs
We offer a webshop on our website. In addition to registering for events, you can also place orders, for example to purchase Fraunhofer publications. As part of the online order via order form on our website, some mandatory information must be provided. These include:
- First and last name
- Address
- E-mail address
- Company/institution
Any other mandatory information is marked as such (e.g. by *).
The collection and further processing of this data takes place, in order
- to be able to identify you as our contractual partner,
- to check the plausibility of the data entered and
- to process your order and billing.
In addition, you may can voluntarily provide further data (e.g. order number, different billing address).
The data processing is carried out on your request and is required according to Art. 6 para. 1 p. 1 lit. b DSGVO for the stated purposes for the fulfillment of your order to us and the pre-contractual measures. We use your e-mail address in this context to send you an order confirmation. All contact data will be processed by us exclusively for any necessary queries in the context of your order.
Within the scope of ordering via our web forms, we cooperate with the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan ("Mailingwork"). The purpose of this cooperation is the professional administration and processing of online orders. For this purpose, the data entered is stored on Mailingwork's servers in Germany.
The Fraunhofer Institute for Integrated Circuits IIS, to which the Vision business unit is assigned, has concluded an order processing agreement with Mailingwork. Through this contract, Mailingwork assures that they process the data on our behalf in accordance with the General Data Protection Regulation and ensure the protection of the rights of the data subjects.
The personal data collected by us for the order will be stored until the expiry of the statutory warranty period (2 years, Section 438 (1) No. 3 of the German Civil Code) and then automatically deleted, unless we are obliged to store the data for a longer period in accordance with Article 6 (1) sentence 1 lit. c of the German Data Protection Regulation (DSGVO) due to tax retention and documentation obligations (in particular Section 147 of the German Tax Code (AO)). For this period (regularly ten years from the conclusion of the contract), the data will be processed again solely in the event of a review by the tax authorities. Otherwise, the data will be blocked for further processing.
d) For file downloads (brochures and leaflets; guide volumes)
We offer brochures and leaflets as free downloads via our webshop. The documents are provided in PDF file format. No personal data is collected separately as part of the download of brochures and leaflets.
Furthermore, we offer a few selected publications (guideline volumes) as downloads via our webshop , the production of which is associated with a high level of economic expenditure. These guidelines, which are marked accordingly, can therefore only be downloaded in return for providing personal data combined with consent to be informed occasionally via e-mail about the Fraunhofer Vision Business Unit's offerings. The guides are provided in PDF file format. As part of the guideline download, we collect the following mandatory data:
- Salutation
- First name
- Last name
- E-mail address
In addition, you can voluntarily provide further information (e.g. title, company, department).
The collection and further processing of this personal data takes place in order to
- be able to identify you as our contractual partner,
- check the plausibility of the data entered,
- process the download
- inform you about the services offered by the Fraunhofer Business Unit Vision.
The data processing is carried out in response to your request and is necessary in accordance with Art. 6 (1) p. 1 lit. b DSGVO for the aforementioned purposes for the fulfillment of your guide download request to us and the pre-contractual measures.
In the context of the guideline download, by submitting the form you explicitly consent to the Fraunhofer Business Unit Vision occasionally sending you information by e-mail about similar products and services in the field of image processing (publications, events, seminars and other news). The permissibility of the processing is based on Art. 6 (1) lit. b DSGVO.
Revocation of consent is possible at any time with effect for the future, e.g. via an unsubscribe link at the end of each e-mail message. Alternatively, you are welcome to send your revocation at any time to vision(at)fraunhofer.de. Your personal data will be deleted immediately after revocation of your consent.
Within the scope of the guideline download via our web forms, we cooperate with the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan ("Mailingwork"). The purpose of the cooperation is the professional processing of the download order. For this purpose, the data entered is stored on Mailingwork's servers in Germany.
The Fraunhofer Institute for Integrated Circuits IIS, to which the Vision business unit is assigned, has concluded an order processing agreement with Mailingwork. Through this contract, Mailingwork assures that they process the data on our behalf in accordance with the General Data Protection Regulation and ensure the protection of the rights of the data subjects.
The personal data collected by us for the download will be stored by us for as long as is necessary for the performance of the contract and for the fulfillment of any legal obligations incumbent upon us, unless the responsible party has a legitimate interest in continued storage.
e) When subscribing to a newsletter
If you have given your express consent in accordance with Art. 6 (1) p. 1 lit. a DSGVO, we will use your e-mail address to inform you regularly about the work of the institutes of the Fraunhofer Vision Business Unit and other institutions, as well as about events organized by Fraunhofer e.V..
We collect the following mandatory data for inclusion in the information distribution list:
- E-mail address
- Salutation
- First name
- Last name
We need your name and title to address you personally.
You can voluntarily provide additional information about yourself (e.g. address and telephone number). We use this data to contact you by phone or mail if necessary (e.g. for event announcements).
We use the so-called double opt-in procedure to register you for our information mailing list. This means that you must actively agree to receive the information. This is done via a checkbox at the end of the corresponding form on the website. In addition, you will subsequently receive a registration notification by e-mail, which you must confirm in order to complete the registration. This serves as proof for us that the registration was actually initiated by you.
You can unsubscribe from the information distribution list at any time, e.g. via a link at the end of the e-mail message. Alternatively, you are welcome to send your request to unsubscribe at any time to vision(at)fraunhofer.de.
Your e-mail address will be deleted immediately after you have withdrawn your consent to receive the above-mentioned information.
f) When registering for our press distribution list
Provided that you have expressly consented in accordance with Art. 6 (1) p. 1 lit. a DSGVO, we will use your e-mail address to send you our press information on a regular basis. To receive our press releases, we collect the following mandatory data:
- Salutation
- Name, first name
- E-mail address
In addition, you can voluntarily state your company and/or your press medium.
We need your name and title to address you personally.
We use your company and/or your press medium to assign you as a member of the press and, if necessary, to send you press invitations by post.
We use the so-called single opt-in procedure to register you for our press distribution list. This means that you must actively consent to receiving information. This is done via a checkbox at the end of the various forms on the website. In addition, we store your IP addresses used in each case and times of registration and confirmation. The purpose of this procedure is to be able to prove your registration and, if necessary, to clarify any possible misuse of your personal data.
You can unsubscribe from the press distribution list at any time, e.g. via a link at the end of the e-mail message. Alternatively, you are welcome to send your unsubscribe request by e-mail to vision(at)fraunhofer.de at any time.
Your e-mail address will be deleted immediately after you revoke your consent to receive our press releases.
g) When using contact forms and contacting us by e-mail.
We offer you the possibility to contact us via a form provided on the website. In doing so, the following information is required as mandatory data:
- Salutation
- First and last name and
- E-mail address
- Reason for contacting us
We need your data to determine from whom the inquiry originates and to be able to answer and process it.
The data processing is carried out in response to your request and is based on our legitimate interests pursuant to Art. 6 (1) p. 1 lit. f DSGVO in the context of responding to an inquiry and initiating a project.
The personal data collected by us for the use of the contact form will be routinely deleted after completion of your request.
If you contact us by e-mail, we will process the personal data provided in the e-mail solely for the purpose of processing your request. If you do not use the forms offered for contacting us, no further data collection will take place.
h) When used for information offers with existing customers.
The Vision business unit at Fraunhofer is interested in maintaining the customer relationship with you and in sending you information and offers about our services/products, e.g. new releases of our publications, upcoming congresses, seminars, trade fair presentation or other events. Therefore, we process your data to send you relevant information and offers by e-mail.
The data processing is carried in order out to strengthen the customer relationship, which may also include analyses for marketing purposes and direct advertising, and is based on our legitimate interests pursuant to Art. 6 (1) p. 1 lit. f DSGVO.
We store your data as long as it is needed for the respective processing purpose. Provided that there are no further storage obligations, the data will be routinely deleted after the purpose has been achieved.
If you do not wish this, you can object at any time to the use of your personal data for direct marketing purposes; this also applies to profiling insofar as it is related to direct marketing. If you object, we will no longer process your data for this purpose.
You can find more detailed explanations of your right to object in accordance with Art. 21 DSGVO in section 8 of this data protection information.
i) AWR
In addition, as a research institution, we are subject to various requirements under foreign trade law (including VO 2580/2001/EG). In order to properly comply with these legal requirements, we use your first and last name, as well as address and date of birth to perform sanctions list checks, among other things. The processing is based on Art. 6 para. 1 p. 1 lit. f DSGVO. We have a legitimate interest in processing the aforementioned data to this extent, as we otherwise face legal consequences as the responsible party.
Fraunhofer-Gesellschaft